Trade Vendors
Manage trade vendor accounts used for outsourced production and vendor purchase order notifications.
Trade Vendors lets you maintain a list of external print vendors (trade printers) that your company outsources production to. Each vendor has a name, email address, and an optional invoice logo. Once created, vendors can be assigned to products and individual order line items. When an order containing vendor-assigned products is placed, PrintNow automatically sends a Vendor Purchase Order email to each relevant vendor.
This page is found under Settings > Trade Vendors in the Unified Admin.
- From your Unified Admin, go to Settings > Trade Vendors.
- The vendor list displays all active vendors in a paginated grid sorted alphabetically by name.
- To add a vendor, click the Add Vendor button in the top-right corner.
- To edit or delete a vendor, click the action menu on any row and choose the appropriate option.
- Deleting a vendor performs a soft delete -- the vendor is hidden from the list and from assignment dropdowns but existing order references are preserved.
| Column | Description |
|---|
| Vendor Name | Display name of the trade vendor. |
| Vendor Email | Email address where vendor purchase orders and notifications are sent. |
| Action | Menu with Edit and Delete options. |
- Click Add Vendor to create a new vendor, or click Edit from the action menu on an existing vendor row.
- Fill in the required fields and click Save. Click Cancel to return to the vendor list without saving.
| Field | Description |
|---|
| Vendor Name | Required. The display name for this vendor. Appears in vendor assignment dropdowns on Products and Orders. |
| Vendor Email | Required. Must be a valid email address. PrintNow sends Vendor Purchase Order emails to this address when orders containing this vendor's products are placed. |
| Thumbnails | Optional. Upload an invoice logo image (JPG, JPEG, PNG, BMP, or SVG). This image is stored as a base64-encoded binary and can be used on vendor-related documents. |
| Area | Effect |
|---|
| Product assignment | On the Products edit page, the Product Information section includes a Vendor dropdown listing all active trade vendors. Assigning a vendor to a product sets the default vendor for that product on all future orders. |
| Order line item assignment | On the Orders detail page (Products tab), each line item has a Vendor dropdown. Admins can override or set the vendor per item at the order level, independent of the product default. |
| Vendor Purchase Order emails | During checkout, PrintNow checks each ordered product for a vendor assignment. For every distinct vendor found, a Vendor Purchase Order email is sent to the vendor's email address with the relevant order details. |
| Vendor notifications on order updates | On the Order Notes panel, the Send vendor notification checkbox (enabled by default) sends the assigned vendor an email when order status updates or comments are saved. |
| Area | Effect |
|---|
| Linked Vendors | When the Presswise integration is enabled, trade vendors can be linked to Presswise vendor codes via the PresswiseVendor mapping table. This allows orders sent to Presswise to include the correct vendor assignment for production routing. |
- Orders — assign vendors to individual order line items
- Products — set a default vendor on the product level
- Settings — overview of all storefront configuration options
- Order Status — status changes can trigger vendor notification emails
- Email Notifications — configure the Vendor Purchase Order email template
